ARTICLE I: Name
The name of this organization is the Lady Marauder Basketball Booster Club and is associated with Edward S. Marcus High School in Flower Mound, Texas. Hereinafter, it shall also be known as “the Club”.
ARTICLE II: Articles of Organization
The articles of organization of this organization include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization.
ARTICLE III: Purpose
Section1. The purposes of the Lady Marauder Basketball Booster club are:
a. To support girls’ basketball teams at Edward S. Marcus High School.
b. To encourage good sportsmanship towards the officials, the opposing teams, and the visitors at all athletic contests.
c. To aid in projects presented by the club, coaches, and school administration that will enhance the girls’ basketball program.
d. To promote the value of participation in girls’ athletic programs.
e. To promote and encourage a continuing spirit of enthusiasm in and for the MHS girls’ basketball program.
ARTICLE IV: Basic Policies
The following are basic policies of the Lady Marauder Girls Basketball Booster Club:
Section 1. The organization shall be noncommercial, nonsectarian, and nonpartisan.
Section 2. The name of the organization or the name of its affiliated school shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the purpose(s) of the organization.
Section 3. The organization shall not—directly or indirectly—participate or intervene (in any way, including the publishing or distribution of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office.
Section 4. This organization shall not use any EIN (tax number) other than its own. The EIN for the Lewisville ISD is not to be used by any booster club for any purpose whatsoever.
Section 5. This organization shall secure a sales tax permit from the Texas Comptroller’s office and shall display the permit in accordance with applicable law.
Section 6. No part of the net earnings of the organization shall inure to the benefit of, or be distributable
to, its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof.
Section 7. This organization shall prohibit voting by proxy.
Section 8. No part of the membership roster of this organization shall be sold to any entity or exchanged for any services or products without the approval of the majority of the general membership.
Section 9. Upon the dissolution of this organization:
a. After paying or adequately providing for the debts and obligations of the organization, the remaining assets and property will be surrendered to LISD or to another local booster club which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code.
b. Shall cease and desist from the further use of any name that implies or connotes association with a Lewisville ISD school; and
c. Carry out promptly, under the supervision of the LISD sponsor or his designee, all proceedings necessary or desirable for the purpose of dissolving this organization.
Section 10. This organization shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization. Such books of account and records shall at all reasonable times be open to inspection by its members.
Section 11. Only members who have paid dues for the current membership year (school year) may participate in the business of the organization.
ARTICLE V: Members and Dues
Section 1. Membership in this organization shall be made available without regard to race, color, creed or national origin, nor in conflict with the provisions of the UIL.
Section 2. The membership fee shall be determined by a vote of the Executive Board. Acceptance and payment of this fee from any person interested in the general welfare of the Marcus Girls Basketball program shall automatically make them a member.
Section 3. A person’s paid membership dues allow membership in the organization from September 1 to August 31.
Section 4. Upon payment of annual dues, a person shall have membership in the organization for one year.
ARTICLE VI: Officers and Their Election
Section 1. Each officer must be a member of this organization and a parent of an active/current member of the Lady Marauder Basketball Program.
Section 2. No officer shall be married to another officer. No officer may be a sibling of another officer. No officer shall be a signer for any checks that are payable to any of his family members.
Section 3. Officers and their election
a. The officers of this organization shall consist of a President, Vice President, a Secretary, and a Treasurer.
b. Officers shall be elected by ballot in the month of May. However, if there is but one nominee for an office, election for that office shall be by voice vote. Elections shall be by plurality.
c. An individual must be a member prior to taking office.
d. Officers shall assume their official duties following the close of the school year and shall serve a term of one year or until their successors are elected.
e. No officer shall serve in the same office for more than two consecutive terms. One who has served more than one-half of a term shall be credited with having served that term.
Section 4. Vacancies
a. A vacancy occurring in any elected office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election having been given.
b. In case a vacancy occurs in the office of president, the vice president shall serve notice to the executive board of the election.
Section 5. Reason to remove:
By two-thirds (2/3) vote of the executive board an officer or chairman shall be removed from office for failure to perform duties, criminal misconduct or unethical behavior in the organization’s business.
ARTICLE VII: Duties of Officers
Section 1. Anyone being nominated for President must have been a member of the Lady Marauder Basketball Booster Club for at least two (2) years and a member of the Executive Board for one (1) year prior to being nominated.
Section 2. The president shall:
a. coordinate the work of the officers and committees of the organization.
b. confirm that a quorum is present before conducting any business at any meeting of the organization.
c. preside at all meetings of the organization.
d. appoint chairmen of special committees subject to approval of executive board.
e. be authorized to sign on bank accounts (two of three authorized signatures shall be required on all checks)
f. call a meeting of the newly elected officers within thirty (30) days after the election meeting for the purpose of approving appointments of standing committee chairmen and such other business as becomes necessary.
g. is a member ex-officio of all committees except the audit committee.
h. Submit a copy of its bylaws and standing rules to the Marcus High School principal.
i. Submit to the LISD accounting office and principal forms required by Lewisville ISD.
Section 3. The vice president shall:
a. preside in the absence of the president.
b. Coordinate the membership drive. He/she shall provide a list of student participants with contact information to the Executive Board.
Section 4. The secretary shall:
a. maintain accurate record of all proceedings during meetings of the booster club. The minutes will be reviewed at the following Executive Board meetings for final acceptance/approval.
b. maintain a compilation of the organization’s minutes which are available upon request.
c. be responsible for correspondence.
d. have a current copy of the bylaws.
Section 5. The treasurer shall:
a. have custody of all the funds of the organization.
b. keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks for five years.
f. make disbursements in accordance with the budget adopted by the organization.
c. sign on bank accounts (two of three authorized signatures shall be required on all checks).
g. present a financial report, both written and verbal, at every meeting of the unit and as requested by the executive board or the organization.
f. make a full report at the annual meeting.
g. be responsible for the maintenance of such books of account and records as conform to the requirements of Article IV, Section 10 of these bylaws.
h . submit books to the audit committee as requested.
Section 6. The Concession stand coordinator shall:
a. collaborate with team parents to ensure adequate coverage for staffing the concession stand.
b. assure proper inventory of concession items and be accountable for proper accounting of all monies.
c. check the MHS schedule for concession opportunities.
d. determine dates the concession stand will be open for games.
Section 7. The Fundraiser Coordinator shall:
a. plan and implement fundraising programs which help support the financial requirements of the Lady Marauder Basketball Booster Club.
b. research new fundraising opportunities.
Section 8. The Public Relations (PR) Coordinator shall:
a. publicize any Lady Marauder Basketball activities and/or news.
b. Work closely with the webmaster to ensure website is updated of all upcoming events.
Section 9. The Program Coordinator shall:
a. Facilitate the compilation, printing, and timely distribution of the annual Lady Marauder Basketball Program.
b. Organize the solicitation of advertisements to help defray the cost of producing the program.
c. Engage the head coach and executive board as appropriate. All decisions regarding the program shall be made in conjunction with the head coach and the Executive board.
Section 10. All officers shall:
a. attend all meetings of the organization.
b. perform the duties outlined in these bylaws and those assigned on an as-needed basis.
c. deliver to their successors or the president all official materials within fifteen (15) days following the date at which their successors assume their duties.
ARTICLE VIII: Meetings
Section 1. This organization shall hold a minimum of one pre-season, one mid-season, and one post-season meeting each year.
a. Regular meeting dates will be established by the executive board at the first meeting of the year. Time and dates will be announced to the membership at its first meeting of the year. Five days notice shall be given if change of date is needed.
b. The regular meeting held in May shall be the election meeting.
Section 2. Special meetings of the association may be called by the president or by a majority of the executive board, at least three days notice having been given.
Section 3. Fifteen (15) members or the majority of the executive board shall constitute a quorum for the transaction of business in any meeting of this organization.
ARTICLE IX: Executive Board
Section 1. The executive board shall consist of the officers of the association.
Section 2. A member shall not serve as officer or chairman of the organization’s executive board while serving as a paid employee of, or having purchasing contracts with the organization.
Section 3. The duties of the executive board shall be to:
a. transact necessary business in the intervals between association meetings and such other business as may be referred to it by the association
b. present a report at the regular meetings of the organization.
c. approve Plans of Work of all officers and committee chairmen.
d. appoint an audit committee consisting of no less than three members, who are not authorized signers, at least thirty (30) days before the annual meeting, to audit the treasurer’s accounts.
e. create standing and special committees.
f. fill vacancies of officers and chairmen.
g. prepare and submit a budget for the year to the organization for adoption.
e. approve routine bills within the limits of the budget.
f. ensure that the organization, through its practices and policies, does not violate such rules and regulations that govern UIL.
Section 4. Meetings
a. Regular meetings of the executive board shall be held prior to each regular association meeting.
b. A majority of the executive board members shall constitute a quorum
c. Special meetings of the executive board may be called by the president or by a majority of the members of the board, at least three (3) days notice being given.
ARTICLE X: Fiscal Management
Section 1. The fiscal year of this organization shall begin June 1and end May 31.
Section 2. An audit committee consisting of not less than three (3) members, who are not authorized signers, shall be appointed by the executive board at least thirty (30) days before the last meeting of the fiscal year.
Section 3. The audit committee report shall be adopted by the organization.
Section 4. Conflict of Interest: The Board of Directors shall not enter into any contract or transaction with (a) one or more of its members, (b) a director of a related organization or (c) an organization in or of which a director of The Club is a director, officer or legal representative, or in some other way has a material financial interest unless:
1) That interest is disclosed to the Board of Directors,
2) The Board of Directors approves, authorizes or ratifies the action in good faith,
3) The approval is by a majority of Board of Directors (not counting the interested director),
4) At a meeting where a quorum is present (not counting the interested director).
The interested director may be present for discussion to answer questions, but may not advocate for the action to be taken and must leave the room while a vote is taken. The minutes of all actions taken on such matters shall clearly reflect that these requirements have been met.
Section 6. Every member of The Club shall have a right to examine, in person or by agent or attorney, at any reasonable time or times, and at the place or places where usually kept, all books and records of The Club and make extracts or copies therefrom.
ARTICLE XI: Amendments
a. These bylaws may be amended at any meeting of the organization, provided a quorum is present, by two-thirds (2/3) vote of the members present and voting. Notice of the proposed amendment shall have been given at the previous regular meeting or fourteen (14) days prior to the meeting at which the amendment is voted upon. Each amendment to the bylaws shall be provided to the membership through the regular publicity channels at least fourteen (14) days prior to the meeting at which the amendment is voted upon or at the previous regular meeting.
b. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization, or by a majority vote of the executive board. The requirement for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
c. After adoption by a two-thirds (2/3) vote at a meeting of the organization, a copy of bylaws (and standing rules) as amended or revised and dated shall be sent to the campus principal.
Section 2. This organization shall review and if necessary, amend its bylaws at least every three (3) years.